Quick answer
Understand which sample controls quality and when each approval should happen. A golden sample records the approved result; a pre-production sample proves bulk materials and processes can reproduce it.
Build the requirement around the finished product
Version every approval and retain signed references with measurements, components and artwork. Record the requirement in measurable language so sourcing, sampling, production and inspection teams use the same reference.
Buyer specification checklist
- Target market, intended use and retail position
- Material composition, construction and approved physical reference
- Finished dimensions, tolerances, color and workmanship
- Labels, care instructions, packaging and carton configuration
- Testing documents, inspection points and change-control process
A practical approval workflow
- Issue a dated brief with drawings and decision owners.
- Approve critical materials or components before the full sample.
- Measure the sample and review it under the intended care conditions.
- Return one consolidated, prioritized comment sheet.
- Seal the approved sample and update the specification revision.
Questions to ask the manufacturer
- Which requirements affect MOQ, cost or lead time most?
- Which materials require advance booking?
- How are substitutions and deviations reported?
- What in-line and final checks will be recorded?
Common mistakes
Avoid approving from photographs alone, relying on vague words such as “premium,” or changing specifications after materials are booked. Requirements vary by product and destination market; confirm applicable safety, labeling and testing obligations with qualified laboratories or compliance specialists.
FAQ
When should the specification be frozen?
Freeze controllable details before the pre-production sample, then update the document only through a recorded approval.
Does a reference sample replace written requirements?
No. It helps communicate appearance and hand feel, but dimensions, tolerances, construction, packaging and compliance still need written control.
Can Lemaji assist with development?
Lemaji can review briefs, source textile options, develop coordinated samples and prepare production details for baby textile and gift-set programs.
Plan your next program
Explore our baby textile range, browse more buyer resources, or contact Lemaji with your market, quantities and reference files.